Textbook Adoption Process

All textbook adoption information, including the International Standard Book Number (ISBN), should be submitted to the University Book Center (UBC) by May 1 for Summer and Fall class­es and by December 1 for Winter Term and Spring classes. UBC textbook staff are available for additional assistance (314-BOOK [2665]).

Textbook information may be provided to other vendors (including Maryland Book Exchange,, or other online vendors) but not in lieu of submitting it to the UBC. Once the textbook adoption information is verified, it will be posted on Testudo by UBC in compli­ance with the University policy on textbook orders. Information posted will include title, author, publisher, edition, copyright date and publication date, ISBN, and anticipated enrollment for the course.

The University’s Best Practices Guidelines for Textbook Adoption available at suggests how faculty should go about identifying, prioritizing, select­ing, and assigning textbooks. It also includes the “State of Maryland’s College Textbook Com­petition and Affordability Act of 2009,” which requires faculty to sign a form demonstrating a concerted effort to keep costs for students as low as possible.

Open Educational Resources (OER)

Before you select a book, consider the cost to students and explore whether there are free or low-cost options that meet your standards and ensure that every student has access to the resources they need to be successful. To learn more about OERs, and funding opportunities for incorporating one into your course, visit


What follows is summarized from the University’s guidelines:

The University of Maryland is committed to minimizing the cost of textbooks for students and to promoting a high-quality educational experience. Faculty should carefully consider first, the educational appropriateness for the materials they assign, the price of those materials, and the relative merits of more expensive, newer editions versus slightly older, used editions. Faculty should ensure that a significant portion of each assigned textbook is used in the course, and to ensure textbook adoptions are made by the required dates above.

Faculty members may want to consider permitting students to purchase electronic versions of textbooks when available or to incorporate the use of online resources into course instruction wherever feasible or prudent.

Compliance with Textbook Policy and Legal Regulation

When textbooks have been ordered, you must submit the form to assure your compliance with University textbook adoption policies ( as directed by the provisions of the Textbook Affordability Law of 2009. The University System of Maryland’s “Policy on Textbook Affordability Measures” can be found at

Self-authored Materials

Faculty-authored texts required for purchase by enrolled students must be approved through the process defined by the University’s “Policy Concerning the Use of Self-Authored Course Materi­als” found at

University Policies Governing the Sale and Purchase of Course Materials

Private sales of course materials are strongly discouraged unless the instructor is the sole source of the material or can provide the material at the lowest price. The official language for Univer­sity policy can be found at

Reproduction of Copyrighted Material

The photocopying and electronic duplications of copyrighted material is subject to legal regulations,and failure to adhere to these laws may be punishable both civilly and criminally. The University neither condones nor encourages any actions that violate copyright law, whether or not University facilities are used. Generally, the photocopying of print materials without the consent of the copyright owner is an infringement of the owner’s rights. However, representatives of education and of the publishing industry have formulated an agreement whereby certain types of copying are deemed fair use and do not require permission.

The Guidelines for Classroom Copying defines fair use. The copyright laws regarding the use of video and audio recordings are complex and faculty are encouraged to contact non-print media for guidance on what is acceptable use. For more information, contact the President’s Legal Office (405-4945). If permission to reproduce copyrighted material is required, University Copy Services (405-5500) can assist you with the process of obtaining approval. Requests must be submitted sufficiently in advance to allow for the time needed to obtain permission. There may be a fee for permission.

Necessity of Notice: An original work is protected under copyright law as soon as it is fixed in a tangible form. Copyright notices are not required under United States law for works created after 1978 to claim copyright or the protections of copyright law. It is nonetheless useful to include a notice on all works, including online web sites, to reinforce the protected nature of works and to inform persons who to contact for permission to reproduce a work. For details see

For additional information visit the U. S. Copyright Office at or download the Copyright Notice (pdf). The President’s Legal Office has compiled this list of some of the most informative and useful online resources copyright and copyright permissions to assist you in complying with Federal copyright law. For additional information and assistance, please contact the Legal Office (405-4945).